Faq

"EMA" stands for Enterprise, Management, and Automation.

EMASUITE is on the mission to help Enterprises and their Subsidiaries to transition to a modern, data-driven and productive workplace, at the country and international level.

We are in the digital era, data is the “new currency” in an enterprise. Businesses that are able to harness their data faster and more effectively will be the ones that succeed through disruption.

EMASUITE software and technologies can deliver deep value to our customers by providing the tools to harness the power of the data flowing through their systems.

We are in the midst of technological change – Clients are demanding quicker services and support, companies that are delaying into simplification and automation of their business process are at  risk of being reactive and overburdened with transactional activities, hindering their ability to quickly serve their Clients, lose money and Customers or procure essential services in a timely manner.

Our vision is to become Africa leading intelligence enterprise .

Some of the prominent industries that can use or using EMA Intelligence Enterprise are listed down below:

• FMCG• Fleet Business• Manufacturing- Process & Discreet • Healthcare • Retail • Chemical • Oil & Gas • Corrugation • Food & Beverage • Construction • Engineering • Courier Services• E-Learning• Media • Mining • Finance • Farming •Restaurant • Warehouse • Insurance • Distribution 

EMASUITE ERP manufacturing software system offers the following applications or modules:

• Supply Chain Management
• Inventory Control and stores Management
• Manufacturing Execution
• Product Lifecycle Management
• Performance Management
• Account management
• Material Requirements Planning
• Asset Management
• Customer Relationship Management
• Human Resources
• Advanced Accounting. 

EMASUITE Fleet software system offers the following applications or modules:

• Cargo Movements i.e loading, offloading, locations including tracking.
• Route planning and monitoring
• Tires Management and tracking.
• Maintains a complete record of the Driver details like Name, Driving License, etc.
  
• Driver behavior notifications and metrics
• CMMS (Computerized Maintenance Management System) for recording & analyzing various maintenance activities of the Vehicle.
• Management of Fleet Maintenance Contracts including the Fleet Maintenance, Quotation, Fleet Maintenance Orders & its Invoicing.
• Fuel Tracking which would help in monitoring of Fuel consumption.
• Odometer Statements specific to the vehicles.
• Configurable Master Data including Vehicles, Service Templates, Service Tasks, Insurances, Fuel Type, Driving Licenses, etc.
• Accounting Module to meet all the financial & billing needs of the company. Its closely integrated with all other modules.
• Alerts & Notifications
• Sales Module to manage all the sales transactions of the company.
• Purchase Module to manage all the purchase transactions of the company.
• Warehouse Module to manage all the Inventories & Warehouse requirements of the company.
• Provision to generate the Work Orders for maintenance of the equipment’s & assigning the Spare parts required.
• Maintenance of Insurance Details.

• Maintenance of Fleet history including all the relevant details of the Fleet like Model No., Engine Volume, Seats, License Plate, Fuel Type, Registration details, etc.

  
  

EMASUITE Courier software offers the following applications or modules:

• MANAGE COURIER DETAILS

This module is used to manage courier details. Like, party details, from station and to station detail, Parcel weight,etc.

• PAYMENT MODULE

Used to manage payment details. Admin will be aware about how many payment will be collected and how much payment will be left to receive.

• EMAIL / SMS NOTIFICATION MODULE

It will auto generated email and SMS notification for received parcel, dispatch parcel and also delivered courier with complete details.

• CUSTOMER MANAGEMENT

This module is used for managing details of customer. Like, name, address, mobile no, etc.

• DELIVERY MODULE

Built in signature drawing interface let your Drivers to collect customers signature upon delivery.

• BILL MANAGEMENT

The Automated invoicing billing management features of the software ensures that your service invoicing is efficient, on time, and fully complete.

Reducing the amount of time it takes to create invoices lets you focus on the other areas of your business. Let our automated billing software work for you by reducing the number of manual series orders and invoices that need to be created. Billing management software lets you simplify the process while preventing unpaid invoices from falling through the cracks.

• RATE MANAGEMENT

Rate Management feature allows you to store and retrieve rates for use in the preparation of quotation. Once admin update rates, user will directly receive rates as per distance, quantity, Parcel weight and many more.

• CONSIGNMENT DETAIL

All the consignment are stored in the system using this module and these consignment further distributed to employees of the courier company.

• CONSIGNMENT RECEIPT

Consignment computerized receipt is given to the client after getting courier from them, in this module user has to enter client details, consignment number, mode, weight, destination and amount will automatically calculated as per the weight and destination.

• CONSIGNMENT TRACKING

All the parcels/consignment can be tracked until they are delivered to the destination. Once delivered, the system has the proof of delivery for future references. Each parcel is given a unique tracking code which makes it easy for the customer as well as the admin to track the parcel.

• MANIFEST MANAGEMENT

In manifest management module there will be stored challan details. The manifest module allows jobs entered into the system to be automatically assigned to a manifest based on their pickup and delivery details.

• REPORTS MANAGEMENT

Number of reports generated in this software as per the requirement. List of the reports are given below.

- Bill Report

- Received consignment report

- Cash Report

- Cash Report

- Consignment issued, balance, not issued report and many more.

• USER MANAGEMENT

Admin will manage all the users. And also admin will do rights management. As per requirement and designation admin will gave rights to users.

• BRANCH / FRANCHISE MANAGEMENT

User will be Manage Multiple Franchises branch / Center using this module also it will be manage freight Rate as per Branch. This module also manage delivery and pickup center.

• AGENT MANAGEMENT

In this module Agent will login with help of username and password allotted to them by branch. Agent will be able to see the courier booked by them. They will also earn commission for every courier booked. They can see how much commission they have earned till now.

• PARCEL MANAGEMENT

In parcel management module there will be stored pickup locations, as well as parcel details. Also user can see pending parcel details and delivered parcel details from this section.

DOCUMENT MANAGEMENT

All the documents are stored in cloud storage. And also there will be auto-backup system so no worry to lose your most valuable documents.

• BARCODING

Generating a unique tracking no. (AWB NO.) for each Parcel / Packets. It also manage Every Barcode Print, also Inward / Outward Barcode Label Module help to identify pending parcels. Using barcoding module you will also print barcode steaker. Also, you can create every Parcel Label Barcode.

• INVENTORY MANAGEMENT

Gain access to real-time stock level of all Branch/ Franchise and make transfers from central stockroom. It helps to identify outstanding parcels which was not delivered or return.

• ACCOUNT MANAGEMENT

Account management module used to do daily transactions, manage expenses, manage customer COD, and Paid Billing. Also, in account management user can generate customer billing invoice report. Also, user can handle employee accounts.

EMASUITE  Smart Accounting offers the following modules or features:

• Smart User Interface- As an accountant you need to be able to record a set of operation in just a few minutes.
• Easy Payment Management -Reconcile invoices easily with payments through bank interfaces or mobile payments and checking handling and printing.
• Integrated Analytic Accounting - Get your analytic accounting operations integrated with timesheets, projects, invoices, warehouses ets..
• Multi currency - unlimited currencies support with daily automatic updates of currency rates
• Invoice Control - Get clear visibility of invoice awaiting from your supplier, control and validate them without re-encoding
• Payment Tracking -keep track of invoice to pay record your customer and supplier payment and reconcile them automatically
• Automate your Follow ups -Set up and automat follow ups to get a periodic financial overview and get paid quickly
• Easy Reconciliation - EMA helps you to easily reconcile invoices and payments using the manual approach or the automated wizard.
• Multi -company Get your consolidated trial balance and consolidate statistics in real time
• DashBoard and KPIs -Get customizable real time statistics with drill up and drill down, filter, drill across data

EMASUITE  Smart Restaurant offers the following modules or features:

• System includes Table Management with their respective capacities for the success of dining operations.
• Efficiently handles multiple shops with centralized database.
• Inbuilt provisions for Table Reservations to manage waiting list and reservations.
• User defined Food Categories
• POS integration : The Write-On Handheld, optional pay at the table functionality enable servers to place orders more quickly and accurately.
• Table no. wise order placing through Tablet PC as well.
• Preparation of KOT based on table orders.
• Inventory Control : Eliminate theft and waste while understanding you consumption patterns with a powerful and robust Inventory Control module.
• Monitors material consumption/ issues to Kitchen from main Warehouse
• Deep linkages with Accounting Module.
• Food ordering and Delivery Module

For many companies, moving their IT infrastructure and software to the cloud reduces the need for in-house support structure and saves the cost of server hardware. EMASUITE Cloud-based ERP can be easier to scale functionality and users either up or down as required. And, it can often make it easier to share information across regions or locations. However, for some companies, you might not be ready to cede security to a third party and prefer an on-premise solution, and that’s okay with us, too. We’re one of the few software providers that offers flexibility for our customers and still provides on-premise ERP solutions. We help you choose based on your unique organizational requirements.

We offer white Label  ERP solutions for those who are not ready to go with EMA Cloud based model

Success of course depends on the goals you want to achieve. Many companies measure return on investment in terms of cost and time savings achieved when automating manual work, and gaining visibility into potential bottlenecks. Some look at the value of reduced risks and improved corporate governance. The potential ROI can be seen in a wide variety of departments and processes. As the heart of your business operation, your EMA ERP system needs to be ‘industry built’. Industry-built software is better attuned to the unique and specialized challenges that exist in your sector. One-size-fits-all solutions will likely need constant attention, plenty of tweaking, and add-ons that address shortcomings in the software’s essential ‘fit’.

With EMASUITE you can:

• Choose the solutions that best apply to your operational needs and challenges
• Remain compliant with a built-for-industry framework that continually evolves.
• Optimize, control and streamline operations and processes in your specialized environment with a fully integrated solution.
• Configure the software to suit your unique requirements.
• Adapt and scale up your solution as your business grows and your needs change.

Naturally, costs will vary depending on a number of factors: what modules you choose, the number of users and the quantity and quality of your existing data. It also depends on whether you’re choosing to deploy in the cloud or on-premise. Affordability is one of our core values, so we can work with you on making the most of your investment today and in the future as you grow.

We’re proud to work with fast growing and trusted brands in Tanzania like Sportpesa, DataVision Internation, Dar es salaam Gymkhana Club, Clouds Media, Tatu Mzuka, Clouds Plus, EB Maritime, Insumba Trans, Res Enterprises and many others. More than 20 big brands in less than 4 months. Our customer satisfaction rate tops the industry at 98%. You can confirm from our customers. Our main focus is SMEs who cannot afford to subscribe to big ERP brands like SAP , Oracle and others.